Staff Identification Policy

Objective

This policy sets out the expectations of staff for the publishing of contact information on the public website and the wearing of photo identification. The policy also provides a framework for exceptions to these expectations.

Scope

This policy applies to all staff.

Policy Statements

1 Website

Contact information for staff in positions of authority and trust will be provided on the public website. The information provided on the website will include first and last names, position titles, contact information, and position responsibilities. Such positions posted on the website would include Management, Unit and Branch Heads, Circulation Supervisors, Librarian I and Librarian II.

2 ID Badges

All staff must always wear visible staff photo identification.

Staff photo identification for those staff in positions of authority and trust (listed above) will include first and last names. All other staff identification will include the employee number and first or last name. Staff are encouraged to provide both names for use on their badges.

3 Exemptions

Staff in positions of authority and trust may request an exemption from using their full name on their ID badge and/or website. If an employee wishes to have the first or last name removed from the ID badge and /or website, staff must contact their manager with their request. The request will be granted without question. Requests for exemption from the use of any name will be reviewed on a case-by-case basis.

Some reasons for a possible exemption may be:

Threat of violence
Restraining order in effect;
Health-related concerns;
Other

All concerns will be reasonably considered and may result in full name exemption. Staff who believe they have cause to be exempt from this policy may contact their supervisor or Human Resources Consultant to discuss their situation. HR staff will work with the employee to understand the employee's situation and will make a recommendation to the employee's Director regarding the potential exemption from the policy.

All exemptions will be reviewed periodically to determine whether an exemption is still appropriate.

Non-Compliance Consequences

Failure to comply may result in disciplinary action up to, and including, termination of employment.