What Would I Do?
Image
Conference & event planners plan, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. As a conference & event planner, your duties can include:
- meeting with trade / professional associations and other groups to promote and discuss conference, convention and trade show services
- meeting with sponsors and organizing committees to plan scope and format of events, establish and monitor budgets and review progress of events
- co-coordinating services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
- organizing registration of participants, prepare programs and promotional material, and publicize events
- planning entertainment and social gatherings for participants
- ensuring the conference centre or other facility can meet needs for catering, signage, displays, translation, special-needs requirements, audio-visual equipment, printing and security
- ensuring compliance with required local by-laws
- negotiating contracts for services, approve suppliers’ invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.