Event Services

Library Square Conference Centre does not provide any catering services. You may serve food from any licenced caterer, deli or restaurant. A required catering cleanup fee is charged whenever food is served in one of the meeting spaces.

Inform the Library Square Conference Centre of the name of your caterer and the food you will serve in advance. All catering equipment and food must be removed from the site immediately following an event. Contact us for further catering instructions.

Inform the Library Square Conference Centre if you plan to serve alcohol at your event. You must provide a copy of your Special Event Permit. Additional security will be required and the cost will be added to your rental licence.

VPL Security staff are on site at all times. If needed, please contact Security via an intercom located at the follow places:

• In each Lower Level room
• At the bottom of the stairs leading to the Lower Level
• At the staff entrance at 360 West Georgia Street
• On Level 7, use the courtesy phone on the side table located outside the Boardroom. The number is 4060.

If you require assistance during your event, contact Security and, whenever possible, they will direct your request to the relevant service. Security may be able to assist with requests such as:

• Adjusting the temperature in the rooms
• Cleaning up a spill
• Adding a table or chair

At the discretion of the Library Square Conference Centre, some occasions (lengthy loading in or out, Promenade events, events where alcohol is served, etc.) may require extra security and the cost will be added to your rental licence.

Events Services Assistants (ESAs) may be hired to assist with your event. These Library Square Conference Centre staff members can move equipment, make setup changes and provide access to the caterer’s servery or loading bay. The decision as to whether or not an event requires the assistance of one or more ESAs is at the discretion of the Library Square Conference Centre.

There are sign holders located outside each Lower Level room. An 8½″ × 11″ sign may be placed in the holder on the day of the event. A sign may also be placed in the sign holder at the top of the stairs to direct attendees to the Lower Level.

Library Square Conference Centre does not provide publicity for any events. Only VPL programs are listed on the library’s website and printed brochures.