Delegations to Board Meetings

The Board considers delegations for topics that are on their agenda for discussion and reserves the right to refuse a request for delegation appearance.

To appear before the VPL Board:

1. Send a request to board@vpl.ca by noon on Monday in the week of the scheduled meeting. In the request, tell us who you are, and the subject matter you would like to speak on.
2. We will notify you in advance of the date, time and place of the meeting.
3. Your delegation appearance and the subject you are speaking on will be included on the meeting agenda. You will be limited to a maximum time of five minutes to make a presentation unless otherwise determined by the Board chair.

Late Delegations

You can request to appear before the Board as a late delegation if you or your organization's interests are affected by an item on the Board agenda and because of circumstances, could not give earlier notice.

To appear before the Board as a late delegation:

1. Send a written request to board@vpl.ca by noon the day before the Board meeting.
2. In the request, you must indicate the subject matter you want to speak on and explain why the Board should consider this late delegation.
3. The Board chair will determine if the delegation will be heard at the Board meeting, and if so, library Staff will notify the requestor. 

Please refer to Public Participation at Board Meetings to view the full policy.