Special Board Meeting October/November 2019

Present: Clr. Christine Boyle, Vancouver City Council Representative; Jennifer Chan, Vice Chair; Kurt Heinrich; Zahra Hussein; Rebecca Jules; Kevin Lowe; Stuart Mackinnon, Vancouver Park Board Commissioner; Raji Mangat, Vice Chair; John Schaub, Chair; Rhonda Sherwood; Abeer Yusuf

Absent: Barbara Parrott, Vancouver School Board Trustee

Recording Secretary: Christina de Castell, Chief Librarian

ADMINISTRATION

1.    Minutes

The draft minutes of the Regular Meeting held September 25, 2019 were presented to the Board for approval.

Moved by Rhonda Sherwood and seconded by Raji Mangat

THAT the draft minutes of the Regular Meeting held September 25, 2019 be approved as received.

CARRIED UNANIMOUSLY

2.    Approval of the items for Consent

Moved by Kevin Lowe and seconded by Raji Mangat

THAT the following Board reports be approved on consent:

• Monthly Outcomes Report – September 2019

THAT the Library Board receive the report for information.

• BCLTA Liaison Report

THAT the Library Board receive the report for information.

• Draft Minutes – October Governance Committee Regular Meeting

THAT the Library Board receive the minutes for information.

• Board Community Engagement

THAT the Library Board receive the report for information.

• Chief Librarian Performance Appraisal Process

THAT the Library Board receive the report for information.

• Board Annual Planning Calendar

THAT the Library Board receive the report for information.

• Board Self-Evaluation

THAT the Library Board receive the report for information.

• Draft Minutes – October CRPD Committee Regular Meeting

THAT the Library Board receive the minutes for information.

• Brand Update

THAT the Library Board receive the verbal update for information.

• Draft Minutes – October SFHR Committee Regular Meeting

THAT the Library Board receive the minutes for information.

• Q3 2019 Financial Operating Results

THAT the Library Board receive the report for information.

CARRIED UNANIMOUSLY

ITEM FOR DISCUSSION

3.    Strategic Plan Update

Kurt Heinrich, Chair of the Community Relations, Planning & Development Committee, noted that the Committee had a robust discussion on the first draft of the strategic framework and agreed on the use of guiding statements for each pillar, discussed the importance of including the priorities in the final framework, and identified goals that could be removed or modified prior to presentation to the Board. The changes discussed by the Committee have been incorporated into the draft. Staff are now looking for further Trustee input on whether these pillars and goals accurately reflects discussion and consultation input. Trustees extensively discussed the draft framework and goals and provided feedback which will be incorporated in the next iteration. The Board will receive the next draft for the November 27 Library Board meeting.

Moved by Kurt Heinrich and seconded by Raji Mangat

THAT the Board receive the report for information.

CARRIED UNANIMOUSLY

ADJOURN

There being no further business, the Chair declared the meeting adjourned at 5:00 p.m. November 4, 2019.

Signed by:  John Schaub, Chair and Christina de Castell, Secretary