Central Library Meeting Rooms - Booking Information & Privacy Policies
By booking a room you agree to abide by VPL’s Terms of Use and to share your information with the Vancouver Public Library and Communico LLC for the purpose of booking a room. VPL’s and Communico’s Privacy Policies are below.
Central Library Meeting Rooms – Terms of Use
Expectations for behaviour:
Rooms can be reserved by any individual or group (up to 8 people) up to 28 days in advance using your library card number. Booking periods are a minimum of 30 minutes to a maximum of 120 minutes. Patrons can book up to a maximum of 120 minutes in advance per week.
No food is permitted in the meeting rooms; only covered drinks are allowed.
As in all library spaces, verbal or physical abuse, vandalism, and aggressive or confrontational behaviour toward staff or other patrons will not be tolerated.
Missed bookings:
A missed room booking occurs when the patron does not appear within the first 10 minutes of their scheduled booking. Your booking may be forfeited to another patron. Please cancel your booking as soon as you know you are unable to attend using the link provided in your confirmation email or by contacting us.
Vancouver Public Library Policies
Access to and use of this site and its associated functions, as well as VPL’s meeting rooms, is governed by the Vancouver Public Library's Policies, including but not limited to the Protection of Privacy Policy and the Public Meeting Rooms & Facilities Use Policy.
Communico Room Booking Platform - Privacy and Cookie Policy
Booking Central Library’s Meeting Rooms is done through Communico, our third-party Room Booking system. Please review and follow the service provider's Privacy and Cookie Policy. Like many online services, the service provider may occasionally modify their Privacy Policy and Terms of Use.
Booking Instructions
Book a Meeting Room at the Central Library:
If you have a VPL library card, you can book a meeting room for free. Follow these steps to complete your online booking:
- Click on “Proceed to room booking” button below
- Select the date, room, and time that you would like to book for and click “Reserve Now”
- Enter your library card number and PIN, then click “Log In”
- Fill out the form that follows and click “Next”
- Review your booking details and click “Reserve”
- You will receive a message confirming your booking, as well as a confirmation email
Notes:
- You may receive a message after clicking “Reserve” that your booking was not successful for a variety of reasons; please read the message and follow the instructions
- Booking periods are a minimum of 30 minutes to a maximum of 120 minutes. Patrons can book up to a maximum of 120 minutes in advance per week
- You can book up to 28 days in advance
- Manage your reservations by going to vpl.libnet.info/myreservations